Presenting with PowerPoint: Basic

 Create a Presentation from a Template

• At Create New Presentation/Open Existing Presentation, choose Create New Presentation Using Design Template
• Explore the tabs under New Presentations. The Presentations tab contains some generic presentations on topics mostly related to business. The General tab contains a blank presentation and an autocontent wizard that is generally not very helpful for educators. Design Templates, which is the option most widely used by educators, contains a variety of screen designs to which any content can be added.
• From the Design Templates tab, click each template to review its standard look
• Select a template that you like and click to activate (light print on dark background is best for large room presentations)
• Review new slide options (the blank offers plenty of room for creativity!!) The name for each format is located in the box in the lower right hand corner. The default for the first slide is Title Slide.
• Choose Title Slide and click OK
• Click in the text boxes and add text for both the main and the subtitle

Customize a Template to your Own Taste

To change the look of template text:

• select the text you want to change
• choose Format/Font from the dropdown menu
• choose a font and set any other text modifications
  NOTE: You must create a master slide to permanently change the font in a template. (Intermediate PowerPoint)

To change the alignment of the text:

• click the appropriate alignment button on the button bar
• drag & drop text boxes if necessary by moving the cursor over the border of the box until the cursor becomes an arrow, then click and drag to achieve the look you want

To change the background and accent colors on the slide:

• choose Format from the dropdown menu
• select Slide Color Scheme
• select Custom
• adjust colors to your liking
• click apply to change just for this slide
• click apply to all to keep this format for the whole presentation
• click add as a standard scheme if you think you want this "forever"

Insert Text

• Click the new slide button (or choose Insert/New Slide) NOTE: new slide and new presentation are different buttons!
• Select the bulleted list layout (click OK) NOTE: bullets are preferable to body text in presentation.
• Type in a set of bullets

Insert Clip Art or Photos

• Click the new slide button (or choose Insert/New Slide)
• Select a clip art & text layout (click OK)

If you double click the clip art box, this takes you to the Microsoft Clip Art Gallery
(If you get a message that says the program is unavailable, keep clicking OK until you bring it up.)

• Explore the categories in the gallery
• Select an image by clicking on it
• Click Insert

From the MS Clip Art Gallery, you can also access Microsoft's Internet free site

• Double click the Internet Explorer icon at the bottom right of the window
• Click OK to go to the Internet
• Click Accept at the license agreement (Add this site to your favorites.)
• You can browse images by category or search by key word
  (NOTE: This site also offers photos, sounds, and animated gifs.)
• Click an object to select it (It appears in the preview box.)
• Double click the preview box
• Select Open from current location (This will put the image into the Downloaded Clips category in the Gallery.)
• Select the image and click insert

Other ways to add clip art and other objects:

• from the web
• Go to any free site (See Free Stuff handout.)
• select any image or sound
• right click & choose copy --OR-- left click and follow download directions
• from CD-ROM or 3.5 floppy
• predetermine which file you will want
• insert the source disk in D: or A:
• select insert from the dropdown menu
• select picture and from file
• hilite the appropriate file name and click insert

SAVE: Go to File/Save As and save your presentation under My Documents. Making folders in My Documents is a good filing habit, but whatever you choose to do, always save documents to a specific file with a unique name so you will know how to find them again!!

Add Animation Effects to Text and Art

click the object to select it (Clicking a text box will apply the same effect to each bullet in the box.)

• then right click
• choose Custom Animation
• choose the effects you want and click OK
• You could also click the animation button on the toolbar or go to the slide show dropdown menu

PowerPoint Views

Now that you have 3 slides, explore the views button bar at bottom left:

• Slide View (editing)
• Outline (for your audience)
• Slide Sorter (check the flow of the presentation; insert, delete, reposition slides)
• Notes Page View (for the presenter)
• Run the Presentation

Click the slide show button to play the slide show. Press enter to advance from slide to slide or use the page down key. Press enter or escape to return to slide view.

NOTE: For right now, you're using keys on the machine to run your presentation. This is especially helpful to the presenter who needs to maintain control of the timing of slide advancement. In the intermediate class we will cover adding action buttons, setting timing, and packaging a self-running presentation.

 Create your Own Slide Layout

• Click the new slide button (or choose Insert/New Slide)

• Choose a title only layout and type in a headline

Create a text box

• Click the text box icon on the Draw toolbar
• Notice that your cursor changes shape
• Place the cursor at the top left of where you want your box. Depress the left mouse button while you drag the cursor as far to the right as you want; then drag down. You'll notice that the box will only be one line deep, but it will expand as you type.
• Click the bullet button on the formatting bar
• Type your first bullet. If the text size is too large or small, select the text increase or decrease button and adjust accordingly. You can also change the height manually on the formatting bar.
• Type in a few more bullets, and then use the ;ine spacing buttons under the format menu to increase or decrease the space between "paragraphs" as desired.

Add a Word Art header

• Click the Word Art icon on the Draw toolbar
• Select a style that's compatible with your template and click it
• Now you'll get a place to enter your text. Notice you can only change the headline style and size and a couple of attributes. Type a header and click OK.
• Explore the features of the Word Art toolbar.

Add a clip art image to your slide: Insert/Picture/Clip Art

Link to Free Clip Art

Revised 2/24/99